Free tool
Recruitment Cost Calculator
See what broken recruitment is actually costing you, and what changes when you fix it.
What is your recruitment process
actually costing you?
This calculator shows you the real cost of broken recruitment in care: agency spend, wasted admin time, staff turnover, and slow time-to-hire. Choose which version works best for you.
Quick version
For hiring managers and registered managers. Add whoever does your hiring, check three pre-filled costs, and get three clear answers. Takes under two minutes.
Full version
For finance managers, HR managers, and owners. Full cost breakdown, ROI, charts, and 36-month projection.
Both versions are free. Results are unlocked after entering your email address.
Quick version: hiring manager
Two parts. Who does your hiring and what they earn, then three monthly costs. Every figure is yours to enter. The ranges in the hints are what FMC sees across its own client services over three years, not a national average.
1
Your recruitment situation Who is involved in hiring?
Enter each person's details separately. Salary and hours are needed to calculate the true cost of their recruitment time.
Enter salary and hours above to see monthly admin cost.
Everything you spend on agency or temp staff to cover gaps. Across FMC client services this usually lands between £5,000 and £10,000 a month.
£
Indeed, Reed, Total Jobs etc. Across FMC client services this usually lands between £400 and £800 a month.
£
Any existing system you pay for. Enter 0 if using spreadsheets.
£
Not included in this calculation
Manager burnout, sick leave, and the cost of replacing a registered manager (typically £15,000 to £30,000) are not factored in. These are real costs that most providers have never quantified.
2
Which FMC service are you interested in?Select a service to see what it would deliver for your specific figures.
The Blueprint
£197 one-off
Your plan for fixing recruitment, built from a 54-question self-audit across 9 stages, scored /180. The starting point.
Full Recruitment Diagnostic
£997 one-off
Deep-dive into your full process with detailed recommendations and implementation roadmap.
90-Day Reset
£1,500, 12 sessions
Mentoring-led programme rebuilding your recruitment process from the ground up with ongoing support.
ATS and automation systems
ATS Starter
£150/pm, set-up from £1,500
One service. Two development hours a quarter, with support managed in your portal.
ATS Growth
£400/pm, set-up from £2,500
Up to three services. Four development hours a quarter and a monthly review with Matt.
ATS Group
£600/pm, set-up from £4,500
Up to eight services. Six development hours a quarter and a fortnightly review with Matt.
Not sure which service is right?
Most clients start with the Blueprint to get a clear picture, then decide. It costs less than one agency placement.
ATS Starter results
Time back every week
0 hrs
Time you can spend on care delivery instead of admin.
Money saved every month
£0
Back in your budget from month one.
Pays for itself in
0 days
After that, every month is pure saving.
What ATS Starter delivers for your figures
Ready to take the next step?
Two ways to start, depending on how far you want to go. Both put you on the path to fixing what these figures just showed you.
Sources: FMC client averages, Skills for Care 2024, JRF 2025, Indeed UK 2025, DHSC 2024 to 25. All figures are estimates. Individual results will vary.
FittonMillett makes no guarantee of specific financial outcomes.
Full version: detailed breakdown
Full cost breakdown. Every figure is yours to enter. The ranges in the hints are what FMC sees across its own client services over three years, not a national average. Your results include charts, ROI, and a 36-month projection. Results are unlocked after entering your email. Note: agency spend is assumed to include vacancy coverage. Productivity loss during genuinely unfilled gaps is not captured separately to avoid double-counting.
1
Your current situationAcross FMC client services this usually lands between £5,000 and £10,000 a month
£
Indeed, Reed, Total Jobs etc. Across FMC client services this usually lands between £400 and £800 a month
£
Who is involved in hiring?
Enter each person's details separately. Used to calculate the true hourly cost of recruitment admin.
Enter salary and hours above to see monthly admin cost.
All roles, not just care workers
Agency fees for permanent hires (15 to 20% of salary per placement). Enter average monthly spend across the year.
£
CVMinder, Talos360 etc. Enter 0 if using spreadsheets.
£
Skills for Care 2024: average care turnover 34%. Onboarding and productivity-ramp cost used: £2,500 per leaver (agency cover and placement fees already captured in lines above).
Not included in this calculation
Manager burnout, sick leave, and the cost of replacing a registered manager (typically £15,000 to £30,000) are not factored in.
2
Which FMC service are you interested in?Select a service to see how it changes your results.
The Blueprint
£197 one-off
Your plan for fixing recruitment, built from a 54-question self-audit across 9 stages, scored /180. The starting point for most clients.
Full Recruitment Diagnostic
£997 one-off
Deep-dive analysis with detailed recommendations and full implementation roadmap.
90-Day Reset
£1,500, 12 sessions
Mentoring-led programme with ongoing support, rebuilding your process over 90 days.
ATS and automation systems
ATS Starter
£150/pm, set-up from £1,500
One service. Two development hours a quarter, with support managed in your portal.
ATS Growth
£400/pm, set-up from £2,500
Up to three services. Four development hours a quarter and a monthly review with Matt.
ATS Group
£600/pm, set-up from £4,500
Up to eight services. Six development hours a quarter and a fortnightly review with Matt.
FMC average: 80% agency reduction after 6 months
Based on tracked FMC client outcomes. Your estimated monthly agency saving:
£0
FMC average: 80% of recruitment admin removed
Your estimated time saving:
0 hrs/week
ATS Starter results
Your cost comparison and savings
Monthly saving
£0
Payback
0 days
Current monthly cost
£0
FMC monthly cost
£0
Time returned per week
0 hrs
Year one ROI works out at 0%, or £0 back for every £1 spent with FMC. Both are ratios of the figures above, so they move with your inputs. The monthly saving is the number to check against your own invoices.
| Cost category | Current (monthly) | With FMC (monthly) | Monthly saving | Annual saving |
|---|
How the reduction percentages are calculated
Each FMC service has different impact rates on agency dependency, admin time, retention and placement fees. The percentages are averages from FMC client outcomes and vary by organisation size and starting position. The Blueprint at £197 produces lower rates because you act on it yourself. It is a plan, not an implementation. ATS services produce higher rates because the system is built and run for you. One-off and mentoring services do not replace an existing ATS, so no ATS saving is credited for those.
Cost recovery
Do nothing, 12 months
£0
total recruitment cost
→
24 months
£0
total cost
→
36 months
£0
total cost
vs
With FMC, 36 months
£0
total cost
Where your money goes now
Before vs after FMC
36-month cost trajectory
Ready to take the next step?
Two ways to start, depending on how far you want to go.
Sources: Agency spend: FMC client data and DHSC 2024 to 25. Leaver cost: £2,500 per leaver (onboarding and productivity ramp-up only; the JRF 2025 median of £7,870 is not used here because it includes agency cover costs already captured in the agency spend line, which would double-count them). Salaries: Indeed UK 2025. Turnover: Skills for Care 2024 (34%). FMC performance figures are averages based on tracked client outcomes and vary by service selected.
All figures are estimates. Individual results will vary. FittonMillett makes no guarantee of specific outcomes.